Have you ever planned a group excursion only to end up scrambling to get everyone to the same place at the same time? Or are you planning a trip with a busy itinerary and tight schedule that doesn’t leave room for stragglers?

Whatever the situation, a charter bus rental can solve transportation woes and keep the group on track – all while making the trip even more relaxing and fun for everyone. The process starts with selecting the perfect charter bus size to ensure everyone’s comfort and safety. Williamsburg Chauffeur Service, Williamsburg’s group buses and transportation leader, has some tips to help you find the perfect vehicle for field trips, weddings, group travel, and more. 

5 Ways to Determine the Perfect Charter Bus Size

When you need a passenger charter bus, know as many details about your group, the trip, and any special considerations as possible before calling for a quote. The more information you can give the company, the easier it is to match you with the perfect ride.

With that in mind, here’s some advice on how to choose the right charter bus size.

1. Number of Passengers

It might seem obvious, but an accurate headcount is critical to reserving the right-sized bus. Safety regulations prohibit charter companies from exceeding vehicle capacity, so you mustn’t undercount passengers.

Understand that the number of bags your group brings on board influences the vehicle’s passenger capacity, too. It may be possible to fit more passengers in a minibus rental when they only have carry-on bags, for instance, than if everyone has several pieces of larger luggage. Other times, a full-size charter may be too large for your group, so a smaller vehicle is a better choice.

2. Amenities

Is your group taking a long road trip, or do you just need a charter bus to shuttle a few passengers at a time between locations? For longer trips, a larger vehicle with more amenities, like deluxe entertainment systems, Wi-Fi, reclining seats, and extra legroom, is preferable, while short trips may not require so much extra space and as many bells and whistles.

3. Luggage Needs

If your group is bringing a lot of luggage or needs to transport special equipment like sports gear or instruments, you need to account for that in the size calculation. The same goes for accommodating medical equipment like wheelchairs.

One of the major advantages of taking a charter bus as opposed to an airplane is the ability to bring more luggage and a lower risk of losing bags along the way. Just make sure that the vehicle you select can carry the whole group and everything they have to bring.

4. Distance to the Destination

How far you plan to travel not only influences what amenities are must-haves, but it can also make a difference to the best charter bus size for your group. On long trips, passengers will appreciate having enough space to stretch out or sleep. Depending on your group, a full-size charter might be the best option to ensure everyone has some personal space and can sit alone if they choose.

If you’re only taking a short trip to the airport or another local excursion, giving everyone their own row of seats isn’t as much of a priority, so you can reserve a smaller vehicle.

5. Seat Layout

The charter bus seat configuration can make a big difference to the overall experience and passenger comfort. Party buses, for instance, can accommodate up to 35 people in seats arranged around the edges instead of in rows. This allows passengers to talk face-to-face, dance, and move around, an ideal setup for a short trip or a special event.

On a longer drive, your group will appreciate a minibus with fewer seats arranged in rows so they have more privacy and personal space. As you compare charter bus size options, consider the group makeup to choose the seat layout that will make everyone most comfortable.

Let Williamsburg Chauffeur Service Take You Where You Want to Go

Whether you need a charter bus for wedding guests, airport transportation, or a more comfortable option for a class trip, Williamsburg Chauffeur Service is here to help with a fleet of vehicles to serve every need and a crew of professional drivers that will get you to your destination safely. Let us help you select the perfect charter bus size and configuration and eliminate the stress of transportation coordination.

Get more information and a quote today by calling (757) 927-5049.